Program Policies & Procedures 2020

Autism Society, NL offers quality program opportunities for individuals with ASD and their families.  To ensure a safe and successful environment for program participants and staff, it is important that parents and caregivers understand and adhere to the policies and procedures outlined below.

Drop-off and Pick-up

  • Participants in programming will be in session during the designated times only (i.e. 1:00 – 2:00 PM)
  • If a parent/caregiver is unable to collect their participant, they are expected to make alternative arrangements and advise staff accordingly.
  • Repeated late pick-ups will result in a meeting and subsequent late pick-ups will be addressed appropriately at the discretion of the Chief Executive Officer.
  • There are no supervised waiting areas available for participants to stay before or after the designated program time.


  • Any absences from scheduled programming should be communicated with staff as early as possible.
  • Three consecutive absences without prior notification may result in an withdrawal from the program (with an opportunity to re-register the following semester).

Payment of Invoices

  • It is the responsibility of parents/caregivers to ensure invoices are fully paid once their invoice is received.
  • If a participant chooses to withdraw from programming the parent/caregiver is still responsible to pay the invoice in full.
  • If ASNL cancels a centre based program session a credit for $15 will be applied to the participants account.
  • Outstanding invoices must be paid before a participant can successfully register for the subsequent semester of ASNL programs.

Safety Concerns

  • ASNL accepts and/or declines applicants on the basis of specific selection criteria for each program. ASNL may choose to withdraw any participant’s participation in a program if/when there are emerging safety concerns
  • In the event that a participant runs from the designated program space it is understood that staff will contact the parent/caregiver immediately. It is the parent/caregiver’s responsibility to ensure that the contact information ASNL has on file is current.
  • Where possible and ensuring that it does not jeopardize the safety of other program participants, staff will follow the participant in an effort to ensure their safety. If staff determine the potential of an immediate threat of harm/injury they will call 911 and request the assistance of authorities.
  • Staff may request a parent/caregiver remain onsite during programming if the participant has emerging safety concerns, such as running from programming areas. While onsite it is the responsibility of the parent/caregiver to follow their participant should they leave the program space (either onsite or offsite).
  • Staff are certified in Non-Violent Crisis Intervention® (CPI) and may use this training if there is an immediate threat of harm/injury.
  • Staff are certified in Emergency First Aid/CPR C/AED and will preform First Aid (i.e.: apply a band aid, provide ice, etc.) if needed. In the event of an injury during programming parents/caregivers will be notified.
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  • Designated Caregivers

    • For the protection of all program participants, please provide the names and phone numbers of individuals who would normally bring participants to and from programming. • If someone in addition to this list (unknown to staff) is picking up the participant the parent/caregiver must notify staff ahead of time. Participants will not be released to an unfamiliar caregiver. • If a parent/caregiver has sole custody of the participant, or if there are changes to a custody agreement, it is the responsibility of the parent/caregiver to notify program staff of these changes. • Staff have the right to check identification of anyone picking up a participant from programming.
  • Consent for Internal Information Sharing

    Program staff recognize that ongoing information sharing can enhance program experience and overall support/service to families and individuals. Specifically, consent to information share will allow the coordination of quality, individualized programs for each participant. Information shared among program staff may include, but is not limited to: • medication changes, • specific challenges at school or in the home, • individualized strategies and routines to help with transitioning, • individualized strategies and routines to help with anxiety reduction and engagement in programs, • information shared at ISSP/IEP meetings.
  • Photograph Waiver

    I hereby grant permission to Autism Society, Newfoundland Labrador (ASNL) and its representatives to photograph and video myself/son/daughter, and otherwise capture their image. I further grant ASNL and its representatives the right to reproduce, use, exhibit, display, broadcast and distribute these images and recordings in any media now known or later developed for promoting, publicizing or explaining ASNL and its activities including their website. Such photographs are the property of ASNL and may be altered or combined with other images, text, and graphics without notifying me.
  • Field Trips

    Throughout each semester many programs take part in off-site field trips. How often groups take part in field trips and where the group visits depend entirely on the groups interest. Please note: • Information regarding the location, time and cost (if applicable) will be sent to each family via email one week prior to the field trip. • Parents/caregivers are welcome to take part in fieldtrips. • Staff carry contact information for participants and their parent/caregiver(s) with them for all off-site activities in case of an emergency. • Participants will always meet the program staff at the decided upon location; staff never transport participants in their personal vehicles.
  • I have read and understood the policies and procedures outlined above.

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